Materials are usually the largest line on a job and the least tracked part of the business. Stock gets counted once a year, purchase orders live in a book, and the price you quote from is whatever it was the last time somebody checked. All three cost money quietly.
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Stock that is current
Received by barcode, consumed against jobs.
Purchases reach the job
A purchase order lands in that job's costs, not in a drawer.
Prices that are checked
Material price movement tracked against your suppliers.
Inventory is only useful if it is right, which means it has to be updated by the people handling the material rather than by someone typing it up later.
A purchase order raised against the job is what makes job costing true. Otherwise the labour side is accurate and the material side is a guess, which is worse than not costing at all.
The other half of purchasing is what has been invoiced to you and when it is due. Bills sit against the supplier and the job, with an ageing view so nothing is discovered late.
Material prices move, and quotes written from an out-of-date price book lose money without anyone noticing. Price tracking shows what has moved and by how much, so the price book is updated on evidence.
The other things you own and lose track of. Equipment and vehicles are recorded, assigned and scheduled alongside the work they are needed for.
No. Stock can be received and issued by hand. Barcode scanning from a phone is simply faster and makes the counts more likely to be right, because the person handling the material is the one recording it.
Yes. A purchase order raised against a job lands in that job's costs, which is what makes the profitability figure trustworthy rather than labour-only.
Yes — supplier scorecards cover price, delivery and quality, and price tracking shows how each supplier's prices have moved. It is the evidence for a conversation about your rates.
Fourteen days, no card. Put one live job through it and see.