Scheduling, Dispatch & Time Tracking

The right crew, the right job, every morning

Schedule crews, dispatch the day, and track every hour with GPS-verified clock-in. Hours flow straight into payroll — no timesheets to chase, no guessing who was where.

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TradesOps · Dispatch board — Tue, Aug 12
Crew A
Framing
Riverside Warehouse7:00a
On site
Oak St. addition1:00p
Scheduled
Crew B
Flatwork
Mercado plaza pour6:30a
On site
Depot driveway2:00p
Scheduled
Crew C
Finishing
Lakeview patio8:00a
En route
GPS clock-in verified
Riverside Warehouse · within geofence · 7:02a
Hours today
6.4h

Run the field from one board

Everything it takes to put crews and equipment where they need to be — and prove exactly when the work happened.

Crew scheduling calendar

Drag jobs onto a day, week, or month view and see every crew’s workload at a glance — with conflicts flagged before they happen.

Dispatch board

Assign crews to jobs and push the day out to their phones. Watch status move from scheduled to en route to on site in real time.

GPS clock-in with geofencing

Crews clock in from the field, and a geofence confirms they’re actually on the jobsite before the clock starts.

Timesheets & payroll export

Approved hours roll into weekly timesheets with overtime and export cleanly to your payroll provider.

Equipment scheduling

Book mixers, lifts, and trucks against jobs and avoid double-booking the gear your crews depend on.

Weather-aware scheduling

Trade-specific weather alerts warn you when rain, wind, or cold threatens scheduled outdoor work.

GPS time tracking

Every hour, verified to the jobsite

Crews clock in and out from their phones, and geofencing confirms they’re actually on site before the clock starts. No more rounded-up timesheets or “I forgot to write it down” — just accurate hours you can trust, tied to the right job and cost code.

  • One-tap clock-in and clock-out from any phone in the field
  • Geofencing confirms the crew is on site before the clock starts
  • Hours tie to the job and cost code, feeding job costing automatically
  • Overtime calculated and rolled into approved, export-ready timesheets
Timesheet · Week of Aug 11
Export to payroll
M. Alvarez
Crew A · Framing
38.5h
+2.5 OT
D. Okafor
Crew B · Flatwork
40.0h
+4.0 OT
S. Nguyen
Crew C · Finishing
32.0h
R. Patel
Crew A · Framing
36.5h
Total hours147.0h
Smart scheduling

Plan around reality, not just the calendar

TradesOps factors in weather, skills, and availability so you build a schedule that actually holds up when the week starts.

Weather-aware scheduling
Know before you dispatch

A three-day forecast is checked against every scheduled outdoor job. If rain threatens a pour or wind grounds a lift, you get a trade-specific alert in time to move the crew — not a callback from the field.

WedRain 80% · 0.6 in
Pours flagged
ThuClear · 74°F
Good to go
FriWind 28 mph
Caution: lifts
AI crew-assignment suggestions
The best fit, first try

For any open job, AI suggests the right crew based on skills, current workload, and how close they are to the site — so you fill the schedule faster and keep drive time down.

Open: Lakeview patio · finishing · Thu 8a
Crew C
96%
Crew A
71%
Crew B
54%
Top match: Crew C — nearest, right skills, open Thursday.
Equipment scheduling

Book the gear like you book the crew

Reserve mixers, lifts, and trucks against the jobs that need them and catch double-bookings before they strand a crew. Everyone sees where each piece of equipment is headed and when it’s due back.

  • Reserve equipment against specific jobs and dates
  • Double-booking conflicts flagged before they strand a crew
  • See where every piece of gear is headed and when it’s due back
  • Plan crew and equipment together on the same schedule
Equipment · This week
Concrete mixer #2Mercado plaza
M
T
W
T
F
Scissor liftRiverside Warehouse
M
T
W
T
F
Dump truckDepot driveway
M
T
W
T
F

Questions about scheduling & time

How does GPS clock-in work?

Crew members clock in and out from the mobile app. A geofence around the jobsite confirms they’re actually there before the clock starts, so the hours you approve reflect real time on site.

Can I export hours to payroll?

Yes. Approved hours roll into weekly timesheets with overtime calculated, and export in a clean format you can hand to your payroll provider — no re-typing from paper timesheets.

What is weather-aware scheduling?

TradesOps checks a three-day forecast against every scheduled outdoor job and sends trade-specific alerts when conditions threaten the work — like rain before a pour or high wind for lifts — so you can move crews before the day is lost.

How do the AI crew suggestions work?

For an open job, the system weighs each crew’s skills, current workload, and distance to the site, then ranks the best fit. You stay in control — it’s a suggestion you can accept or override in a click.

Does the field crew need a separate app?

No. Crews use the same mobile-first platform to see their schedule, clock in, and update job status. One login covers scheduling, time, and the day’s work.

Get your crews organized with TradesOps

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